How did we organize our first online event?

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This is part of my #5Weeks; 5 Stories, 5 Products in 5 Weeks challenge.

We had our first ever online event, No Code Asia X Pory Challenge last year.

I just assembled the committee members which include Felix, Cathy, Yihui and me. We were brainstorming about the things we wanted to do as a team.
And, hackathon was one of them, suggested by Felix.
As usual when you are fresh and new, you tend to be overexcited. Putting aside newsletters, blog articles, and other “boring” ideas.
We already had our weekly meetup consistently every week, so we thought, “Hey, let’s make the meetup more fun, let’s have a no-code challenge.”

The organizing team

As mentioned in the intro above, there are four of us.
Felix created the Notion page, the new logo, banner, and all graphics.
I handled the ops and management tools (talk about them below).
Cathy did most of the live sessions. And, Yihui was our host for the demo day. She also handled the weekly digest.
All communications and task management were done in Notion.

The partner

Before we proceed with the event, we thought it would be nice to have a no-code tool builder as our partner.
We’ve talked to several co-founders of well-known no-code brands, but we decided to work with Pory instead.
I had already talked to Sam, even before No Code Asia. A good number of times through Twitter DM.
We felt Pory would be a good enough platform for the challenge. You can easily create useful landing pages and at the same time can do wonders with Airtable and its Automation.
And, we weren’t disappointed with the end products. We ended up moving our site to Pory, which allows us to use its membership features.
Special shoutout to Sam for the prizes, and becoming one of the judges for the demo day.💖

The tools

If you think since we used Pory for our current website, we will use the same for the event page. You’re wrong. The page initially was created on Notion by Felix.
The page has been taken down ever since (we moved to Pory entirely). But here’s the screenshot that I managed to take as a memento.
NCAxPory page on Notion (Screenshot)
notion image
For live events, we used Luma to handle attendances, and Zoom as video conference tool.
In the future, I might want to stick with Airtable to replace Luma.

Gathering interest

If you think since Pory is using Airtable as its backend, we will use Airtable Form. You’re wrong again🤣. We actually used Tally form and embedded it on a Notion page.
We then used Tally’s Airtable integration to sync all submissions to Airtable.
Tally integration page
Tally integration page
We had 22 interested makers after we closed the application, which is more than we expected due to the ad hoc nature of the event. We only promoted it on Twitter.
In the end, we had 7 submissions and decided to take them all to the final demo day.
NCAxPory Airtable database
NCAxPory Airtable database

Sending reminders & notifications

This is one of the reasons why I opted for all data to be synced and stored in Airtable, for its automation; the ability to send email updates/notifications.
That’s probably the biggest advantage of using Airtable.
NCAxPory Airtable Automation page
NCAxPory Airtable Automation page

10 months has passed…

It has been almost 10 months since the end of this event. Why is it taking this long for me to talk about it (again)?
Firstly, I had a very bad burnout. It took me half a year to recover.
Secondly, life happened. Parenthood took the front seat, so everything else was pushed back.
Thirdly, I joined a community-related cohort-based course and can finally say this, “managing a community is hard”.
Lastly, I gave up my agency work, and now I’m hired as (No-Code) Project Manager for a remote team productivity agency.

What will happen to No Code Asia?

Felix and Yihui have moved on to put work as their top priority this year. Both of them coincidentally started working in their new company at the end of last year.
Cathy and I just revived the weekly meetup, and we had a good run. But since we only have very few regulars (like 4 of us), we decided to make it a fixed accountability group.
Currently, we have our weekly check-ins, every Thursday 4PM SGT, to discuss our progress in our monthly challenge. It has been very helpful to me.
I relate my consistency in my #5Weeks challenge to this, and am so grateful for it.

What’s next?

We definitely would want to organize some events in the future. But, we’ll do smaller ones this time, and be consistent.
If you have any suggestions on ideas and/or want to collaborate, don’t hesitate to contact us.
We promise to reply the soonest this time.💪🏼

Bonus🎁

In case you didn't know about my #5Weeks challenge, for every story I write — such as this one — I will build a product as its accompaniment.

And here’s this week’s Product #2:
  • Airtable Automation — Weekly Digest newsletter
What you’ll get:
  • Airtable template
  • Airtable Automation HOW-TO
You can pre-order here via Gumroad!

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